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International Customs Documentation
The following customs documents are the most commonly used for international shipments.
Delete a Commodity
- Commercial Invoice
The Commercial Invoice is the most common document required for clearing your shipments through customs. It is typically required for shipments of non-document commodities, but this varies by country, size, weight, quantity and value.
If you want to create a Commercial Invoice online in Ship Manager at FedEx.ca, follow the steps below. For additional help, go to
FedEx Document Preparation Centre
FedEx International Customer Service
for information. Your own commercial invoice is the preferred format if it contains specific information. FedEx can provide a form you can copy onto your letterhead.
To create a Commercial Invoice online:
Importer of Record
- Select Create Commercial Invoice Online.
- Select the Terms of Sale, the point at which sellers have fulfilled their obligations so the goods are said to have been delivered to the buyer. Terms of Sale options include:
- Free Carrier (FCA/FOB): Free Carrier at a named port of export. The seller quotes the buyer a price that covers all costs up to and including delivery of goods aboard an overseas vessel (e.g. airplane).
- Carriage Insurance Paid (CIP/CIF): Carriage Insurance Paid to a named overseas port of disembarkation (i.e. import). The seller quotes a price for the goods including insurance plus all transportation and miscellaneous charges to the point of disembarkation from the vessel.
- Carriage Paid To (CPT/C&F): Carriage Paid To is the named overseas port of disembarkation (i.e. import). The seller quotes a price for the goods that includes the cost of transportation to the named point of import. The cost of insurance is left to the buyer's account.
- Ex Works (EXW): The price quoted applies only at the point of origin and the seller agrees to place the goods at the disposal of the buyer at a specific place for a specific period of time. All other charges are to be assumed by the buyer.
- Delivered Duty Unpaid (DDU): The seller fulfills his obligation to deliver when the goods have been made available at the named place. The seller bears the costs and risks involved in bringing the goods to that place but not the costs and risks of clearing customs.
- Delivered Duty Paid (DDP): The seller fulfills his obligation to deliver when the goods have been made available at the named place in the country of importation. The seller has to bear the risks and costs -- including duties, taxes and other charges -- of delivering the goods.
- Select the Shipment purpose from the drop-down menu. This information prints on the Commercial Invoice.
- Gift: Any shipment containing articles to be given as an unsolicited gift, from one private individual to another private individual, which are not being shipped by a business nor consigned to a business.
- Sample: Any shipment containing articles which are sent free of charge that have been marked or mutilated or otherwise made unsuitable for sale or use except as commercial samples, being shipped with the view of soliciting an order or as a mock-up to furthering an existing order from the foreign entity.
- Return and Repair: Articles being shipped for repair or articles previously exported for repairs which are being returned following the repair.
- Personal Effects: Any shipment containing used personal articles such as unaccompanied baggage and household goods being shipped for relocation.
- Not Sold
- Click Additional invoice information to enter additional optional shipment charges, special instructions and reference information to print on the Commercial Invoice. Please note that the additional charges entered in these optional fields are charges added by the sender and are not related to FedEx charges.
- Review Additional options.
- Complete the Commodity Information section.
If the recipient is not the Importer of Record, click
The Recipient is not the Importer of Record
and enter the required information. The Importer of Record is the party identified to customs or other regulatory agencies for clearance as the importer of an international shipment. Generally, the Importer of Record is the recipient.
Print the Commercial Invoice on company letterhead by selecting the available checkbox. Print an uploaded signature on the applicable customs documents by selecting the available checkbox. Only available for printing on customs documentation if applicable. Edit/upload company letterhead and signature images by clicking on the associated edit/upload link.
- Certificate of Origin (U.S. only)
For shipments destined from the US, as the exporter you may verify or validate claims made on a shipment regarding the country of origin by selecting Certificate of Origin. When the Certificate of Origin is a required document, it must be prepared by the exporter and it must be notarized and validated by the locally designated agency in order to be acceptable and valid. In most instances, the original Certificate of Origin must be attached to the outside of the shipment. Refer to the
FedEx Service Guide
for more information about the Certificate of Origin.
NAFTA Certificate of Origin (U.S., Canada, Mexico, and Puerto Rico Shipping Only)
- For shipments destined to the U.S. or Puerto Rico from Canada or Mexico, that have a total value of USD $2,500 or more, you may declare that the shipment is governed by NAFTA by selecting Create NAFTA Certificate of Origin. The NAFTA Certificate of Origin can be printed for manual completion or completed online through FedEx Document Preparation Centre. Refer to the FedEx Service Guide for more information about the NAFTA Certificate of Origin.
- For shipments destined to Canada from the U.S., Puerto Rico or Mexico, that have a total value of CAD $1,600 or more, you may declare that the shipment is governed by NAFTA by selecting Create NAFTA Certificate of Origin. The NAFTA Certificate of Origin can be printed for manual completion or completed online through FedEx Document Preparation Centre. Refer to the FedEx Service Guide for more information about the NAFTA Certificate of Origin.
- For shipments destined to Mexico from the U.S., Puerto Rico or Canada, that have a total value of US $1,000 or more, you may declare that the shipment is governed by NAFTA by selecting Create NAFTA Certificate of Origin. The NAFTA Certificate of Origin can be printed for manual completion or completed online through FedEx Document Preparation Centre. Refer to the FedEx Service Guide for more information about the NAFTA Certificate of Origin.
If there is an advisory related to your shipment, it will appear in this module.
Commodity entry is required for customs documents generated by FedEx.
Click this option to access your Commodity Database. You can upload up to 500 commodities to this database and manage them with advanced sorting and grouping capabilities.
Add a Commodity
You can add up to 99 separate commodities to your shipment. In the Commodity Summary, select an existing commodity from the commodity drop-down menu or click Add new commodity. Add or edit the commodity information then click Add this commodity.
Edit a Commodity
Select the commodity in the Commodity Summary table and click Edit. Edit the commodity information then click Update this commodity.
The customs value is the transactional or sale price for the contents of the shipment if it is being sold. If the shipment is not being sold, the customs value should be the fair market value. The fair market value is the price that a seller would get from a buyer for the contents of the shipment if it were to be sold on the open market. Nominal values are not acceptable for customs and can lead to customs fines and/or seizure of the shipment.
- Commodity Description: Enter a description that best defines your commodity.
- Unit of Measure: Select the unit of measure used to describe one unit of the commodity item (e.g., pieces, dozen, pair).
- Commodity Weight: Enter the weight of the commodity and indicate how it is calculated. The drop-down menu defaults to As totals. For example, if you are shipping a dozen pair of shoes that weigh 2 lbs. per pair, enter a total weight of 24 lbs. and leave the default calculation of As totals, or enter a per-pair weight of 2 lbs. and select Per unit.
- Customs Value: Enter the value assigned to the commodity and indicate how it is calculated. The drop-down menu defaults to As totals. For example, if you are shipping a dozen pair of shoes valued at $100 per pair, enter a total value of $1,200 and leave the default calculation of As totals or enter a per-pair value of $100 and select Per unit.
Note: If you want to convert the value from a foreign currency utilizing the Interbank rate, click the Currency converter icon next to the Customs Value drop-down menu. This tool should be used as a guide only.
Entering a proper harmonized code allows FedEx to help you determine the necessary customs documentation as well as make a more accurate duty and tax estimate. The Harmonized Commodity Description and Coding System is an international standardized system developed and maintained by the World Customs Organization (WCO) to uniformly classify traded products.
- Country of Manufacture: Select the country where the commodity was originally manufactured or produced.
- Harmonized Code: Enter the harmonized code for the commodity.
- Export license Number and Expiration Date: To display these fields, click Additional commodity information (optional) then enter the export license number and its expiration date (MMDDYYYY). An export license is a government document authorizing the export of specific goods from a particular origin country in specific quantities to a particular destination.
Select the commodity from the Commodity Summary, and click Delete. The commodity will be removed from your shipment.
Save/Update a Commodity
Select Save/Update Commodity Profile to save a new or updated commodity in your commodity database. Please note that to manage your Commodity Profiles Database, you should click the Manage profiles link located at the top of the Commodity Summary. You can add up to 500 commodities to your database.
Adjust the Shipment Weight and Total Carriage Value
In the Total Shipment Details section, the Total Weight and Total Carriage Value fields reflect the information you entered in the Package & Shipment Details section. Please note that the total weight of all commodities shown in the Commodity Summary must not be greater than the total weight of the shipment.
This information is provided to you and its use is subject to the FedEx Automation Agreement under which you obtained or have been authorized to use FedEx Ship Manager® at fedex.ca. No warranties are extended and all warranties, including without limitation, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED, regarding this information. Any conflict between this information and the Automation Agreement, or transportation agreement between you and FedEx, or between this information and the FedEx Service Guide will be governed by the Automation Agreement, the transportation agreement and the FedEx Service Guide, in that order. Your use of this information constitutes your agreement to these terms.