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Worry-Free Printing for Faraway Conferences

Worry-Free Printing for Faraway Conferences


When Jane Muir, Dr. Marina Iacovou and Ally Heywood prepared conference materials to showcase their cutting-edge diet therapy, they were faced with a challenge. It wasn’t what to include in the materials — that was the easy part — it was how to get printed materials 10,000 miles across the globe.

The trio from Monash University in Melbourne, Australia, had an exciting list of conferences on their 2017 calendar. But traveling across the ocean from Australia to Orlando, Sacramento and Chicago meant they had to either carry the printed materials with them to each location or ship them ahead of time. They needed a simpler, less-costly solution. And they found it at the FedEx Office® National Bid Center.    

Innovation

Monash University ranks among the top 100 universities in the world. It’s “best known for innovation in education and research,” explains Muir, associate professor and head of Translational Nutrition Science.

Indeed, for sufferers of irritable bowel syndrome, Monash University had some pretty exciting data to present. The team there had developed a diet therapy, named the Low FODMAP Diet, to treat this common gastrointestinal disorder.

Monash University has developed tools and resources about its findings, including a diet app, booklet, food certification program for the food industry and an online course training dietitians in implementing the new system. The conferences were a key part of Monash University’s overall educational strategy, Muir says, “an opportunity for the Monash team to discuss this area with other health professionals.”

Complication

However, conferences mean printed materials — and delivering those materials to the right venue on the right day. The team needed help. “There was a major challenge (and cost) around printing this information and delivering these resources to the conferences in the U.S.,” Iacovou recalls.

And it wasn’t just the distance. Time zones also presented an added wrinkle: 10 a.m. Wednesday in Melbourne is 7 p.m. Tuesday in Chicago, making it difficult to coordinate details by phone

Transformation

Fortunately, the staff at Monash University is no stranger to smart problem solving. Heywood, the department’s administrative assistant, reached out to the FedEx Office National Bid Center, where specialists work with more than 1,800 FedEx Office locations across the U.S. to successfully create custom solutions for some of the more unusual specialized print jobs.

With the right network of printing and shipping services, a savvy presenter can turn a challenge into a success and wow attendees with professional printed collateral. The FedEx Office National Bid Center is a network of expert print consultants who help organizations and individuals tackle large, complex print jobs at the best possible price — even from thousands of miles away.

By handling most interactions online, the consultants were able to get around the time-zone barrier. And when only a phone call would do, that call could be set up beforehand via email. Heywood says she was pleasantly surprised at how smooth, reliable and convenient the process was on her end.

What’s more, instead of printing the information booklets onsite in Australia and shipping them all across the U.S., the consultants at the center found a FedEx Office location centrally positioned among the three conferences. With one location handling the printing and distribution, Monash University secured the best pricing for the print job while keeping the shipping cost at a minimum and eliminating the extra time associated with international shipping.

“The service provided by FedEx was a fast, efficient and cost-effective way for us to send printed material to these conference venues,” Iacovou says.

Customized solutions

Got a unique project of your own? From small and simple to large and complicated, the experts in the FedEx Office National Bid Center can tailor a solution that best fits your printing and shipping needs.

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