How to Complete a Commercial Invoice

The Commercial Invoice is important for the clearance process used by customs officials to classify merchandise, so that duties & taxes can be correctly assessed.

The sample shown is a suggested format, but your commercial invoice should include the following information:

1. Shipper/Exporter:
Contact name, company name, full address and VAT number.
Commercial Invoice


2. Country/Territory of Manufacture:
The country/territory in which each of the commodities in your shipment was originally manufactured or produced.
Commercial Invoice


3. Importer:
If the shipment will be handled by an importer who is not the recipient, add a full name and address here. Commercial Invoice


4. Add the FedEx International Air Waybill number, our main reference for your shipment. Commercial Invoice

5. Your description of each commodity must include:

  • Full description
  • Harmonized code (where possible)
  • Reason for export/intended use
  • Any part or serial numbers
  • Country/Territory of manufacture.

Commercial Invoice 

6. Before you sign the Declaration
Ensure that all the information is consistent with the Air Waybill or your shipment could be delayed in customs.
Certain commodities may need extra documentation or export licenses.
We need one original commercial invoice with at least two copies, all individually signed.
We also recommend that you put a copy inside one package.
Commercial Invoice

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