FedEx® Billing Online

FedEx Billing Online

FedEx Billing Online

Receive, review, pay and dispute invoices, all from one secure online location.

Receive, review, pay and dispute invoices, all from one secure online location.

FedEx eInvoicing: efficient billing, efficient business.

Now you can choose to receive your invoices electronically via FedEx Billing Online and never receive a paper version again! These digitally-signed invoices are exactly the same as paper invoices but with added benefits, including:

Invoices

View invoices, credit notes and shipment details online.

We notify you as soon as they're ready.

Download

Download, save or print eInvoices as PDF, XML, XLS or CSV.

Data available for 180 days after eInvoice was paid.

Accounts

Manage several accounts under a single user ID.

Credit card payment option.

Existing Users

Activate eInvoicing now and go paperless.

Login

New Users

Register for FedEx® Billing Online now and receive eInvoices automatically.

Register

Flexible payment options to meet your needs.

Direct Debit

Direct Debit

Paying by Direct Debit is an easy and convenient way to service your FedEx account. For more information or a direct debit mandate form, you can call our customer service on 0800 0222 333.

Credit Card

Credit Card

We're pleased to accept payment by all major credit. We offer two options:

  • Link your card to your account for automated future payments or,
  • Pay your invoices online via FedEx Billing Online.
  • Call FedEx to pay over the phone. Remember, never send your card details by email or in any other written form either to FedEx or anyone else.

Call 0800 0222 333 for more information

Cheque

Electronic Bank Transfer (EFT)

Transfer money from your bank to ours, exactly when you want. It’s the perfect option if you want to save time and simplify payment processing.

To make a payment by EFT please submit your payment to the following:
Account Name: FedEx Express Netherlands B.V.
Bank: ING Bank N.V
IBAN number: NL82INGB0008237239
BIC: INGBNL2AXXX

IMPORTANT: When making an EFT transfer please ensure you quote your invoice number or when paying multiple invoices include your customer number to ensure prompt and accurate allocation, alternatively send a remittance advice to: E-mail: capsnl@fedex.com


FedEx Billing Online - Frequently Asked Questions

Registration

FedEx Billing Online is a free, fast, and easy way to manage your invoices, credit notes and customs documentation online.

You will no longer receive paper invoices but digitally signed invoices and credit notes in PDF format via FedEx Billing Online.

eInvoicing enables you to receive digitally signed invoices and credit notes in PDF format via FedEx Billing Online. You will no longer receive paper versions. The eInvoices issued by FedEx Billing Online contain a digital signature to confirm their origin, authenticity and integrity to both yourself and your local tax authority.

FedEx offers a range of convenient payment methods such as:

  • Direct debit
  • Electronic Bank Transfer
  • Credit Card

Regardless of how you choose to pay your invoice, you are always eligible to sign up to receive your invoices electronically via FedEx Billing Online. This means no more paper, a faster invoice and credit management available for you online, free of charge.

FedEx Billing Online is an easy to use, convenient, and efficient way to manage your FedEx invoicing process. We notify you as soon as your documents are ready and you will be able to

  • Easily view and manage your invoice, credit note and customs details online
  • Download, save or print your invoice, credit note and customs data as PDF, XML, XLS or CSV
  • Manage several accounts under a single user ID
  • Create credit card payment options

You will need Internet access and a web browser. FedEx Billing Online supports the current versions of all major desktop browsers.

To register for FedEx Billing Online go to fedex.com and select Manage my account. Click on Pay/view online accounts. Then click on FedEx Billing Online Registration. Please provide all requested company and contact information, and two recent FedEx invoice numbers issued within the last 60 days. If you do not have two recent invoice numbers, please contact our customer support on 0800 0222 333 for account verification over the phone.

If you already have a fedex.com username and password, go to fedex.com and select Manage my account. Click on Pay/view online accounts. Then click on Login to FedEx Billing Online Enter your User Code and Password.

Login to FedEx Billing Online. Click at the top of the page on My Options. Click on Manage Account Settings. Go to Edit customer account information and select ‘Only Electronic’ under Invoicing options. Click on Change billing medium to confirm your modifications.

Yes. These documents contain a digital signature to confirm their origin, authenticity and integrity to both yourself and your local tax authority. FedEx Billing Online uses the highest level of digital signature (a Qualified Digital Signature) that is compliant with the EU VAT Directive.

FedEx checks the digital signature embedded in every digitally signed invoice and credit note and provides a verification report confirming their integrity. This PDF document is evidence to your local tax authority that the digital signature of the document has been checked. You can verify the digital signature of the document yourself by using services like www.signature-check.com.

The first user to register a customer account for FedEx Billing Online is by default the Administrator.

The administrator will receive an email warning, can edit user or account information, can change the password, can add and remove users and can make another user administrator.

The security of your account information is very important to FedEx. FedEx Billing Online automatically encodes your confidential data. To do so we use a Secure Sockets Layer (SSL) protocol with a coding key with a 256 bit length.

Customer account information

No, not all your FedEx accounts are automatically covered under FedEx Billing Online.

If you registered a account on FedEx Billing Online, you can add several FedEx accounts. Click at the top of the page on My Options. Click on Manage Account Settings Go to add/remove accounts and click on Add a primary account. The country of billing of the added accounts must be the same as the country of the account you registered with. For invoices of accounts in other countries a separate registration must be done for each country. See frequently asked questions; How do I register for FedEx Billing Online?

If you want to mention the name and address of the primary account on the invoices of other accounts, you can add these accounts as sub-accounts.

Click on Add/remove accounts in the tab My options. Enter the account of the sub-account and enter the correct company name of the sub-account. Click on Add a Child account. The country of billing for the sub-account must be the same as the country of billing.

If you wish to manage each primary account using a separate user ID, you must complete the initial registration process for each primary account and choose a user ID and password.

Your invoices will be presented in the same way as before. Either you will receive a separate invoice for each account or, if you currently receive one invoice with charges for all of your accounts, this format will not change. Adding primary accounts in FedEx Billing Online does not affect the manner in which your invoice is made.

After adding your primary accounts to the account you registered with, you can find a full overview of all invoices for these accounts under the tab Account Summary. By means of the option list on the Invoice List you can, if you want, make a selection of the invoices you want to view.

If applicable, you can click on the different pages with billing information on the right of the invoice list. You can also increase or reduce the number of results per page to 5, 10, 20 or 50 visible invoices.

Yes. In order to assign specific names to your accounts, click in the My options menu on Manage account settings and go to Edit Account Information. Select the account you want to edit and enter a store-id (name). Click on Update Store ID

Invoice Information

As soon as you logged in to FedEx Billing Online, you can find the totals per primary account and the Invoice list with all outstanding invoices and corresponding information under the tab Account Summary.

Invoices are grouped according to their current status. You can choose from the following groups:

  • All-Open: This is the default view and shows all invoices available on FedEx Billing Online that are currently open, including those that are Past Due or In Dispute.
  • Past Due: This view will only show those invoices that have a Past Due status.
  • Paid/Closed: This view will show invoices for which there is currently no balance to pay.
  • In Dispute: This view shows those invoices for which you have raised a dispute of the charges.

Click on the Account summary tab and go to Invoice list. To view invoice level detail, click an Invoice Number. Go to FedEx invoice Details at the bottom of the Invoice Detail View data screen. You will now be able to select the detail you want to view in the option list. For the shipment data you can select Air Waybill Number. Click on the air waybill number to see the shipment data.

Invoice information is available for 180 days after the invoice is paid in full. To view paid invoices, click on the Paid/Closed grouping tab displayed above the list of invoices. We advise you to regularly download and save your invoices for your own records.

You can view and print a PDF version of your invoice by clicking the PDF icon for the invoice shown on the Account Summary. You can also view, print or download the PDF version of your invoice by clicking on the Invoice number in the Invoice list, and then make your choice. To download select Digitally signed PDF and download signature validation. Don’t forget to click the Refresh button for the files to become active. Click the Search button to view the results of your search on-screen.

If you want to download the search results in Excel, CSV or XML format then click the Download data button. You will need to specify the name of the file you want FedEx Billing Online to create and the data format (Excel, CSV or XML). Your results will be stored in the Download Center for you to download for up to 14 days.

NOTE: To view the credit note, you may need to install the free Adobe Reader on your computer.

You can view, print or download a PDF version of your credit invoice by clicking in the Invoice list on the Invoice number to which the credit is applied. In the Display invoice data screen, go to View invoice history. In the Invoice history screen go to Invoice Adjustments and Payments Applied and execute the download order. To download select Digitally signed PDF and download signature validation. Don’t forget to click the Refresh button for the files to become active. Click the Search button to view the results of your search on-screen.

If you want to download the search results in Excel, CSV or XML format then click the Download data button. You will need to specify the name of the file you want FedEx Billing Online to create and the data format (Excel, CSV or XML). Your results will be stored in the Download Center for you to download for up to 14 days.

NOTE: To view the credit note, you may need to install the free Adobe Reader on your computer.

You can download a PDF version of your customs documents by clicking in the Invoice list on the Invoice number for which you want to download the customs documents. In the Invoice Detail View screen, go to FedEx invoice details and click on the relevant Air Waybill number. In the Tracking-id Details screen click on Download customs documentation. Don’t forget to click the Refresh button for the files to become active. Click the Search button to view the results of your search on-screen.

If you want to download the search results in Excel, CSV or XML format then click the Download data button. You will need to specify the name of the file you want FedEx Billing Online to create and the data format (Excel, CSV or XML). Your results will be stored in the Download Center for you to download for up to 14 days.

Click on the Invoice number of which you want to see the proof of delivery in the Invoice list. In the FedEx invoice view screen, go to FedEx invoice details. Click on the relevant Air Waybill number. In the Tracking-id details click on View Signature Proof of Delivery.

Adobe Reader has a limited capacity to validate digital signatures not issued in the US. You can confirm the validity of the digital signature by using services like www.signature-check.com or through the verification report included with all digitally signed invoices and credit notes.

Yes. FedEx Billing Online currently offers the possibility to pay one or more invoices completely, by means of an online credit card payment. Online payments can be executed with all commonly used credit cards. For online payments you have to create a Payment Profile. For more information, see the frequently asked questions about FBO Credit card payment options.

You can register your account in FBO Credit Card Payment Option. For more information, see the frequently asked questions about FBO Credit card payment options.

After your payment is applied, FedEx Billing Online will automatically deduct your payment from the amount due. Online payments will be applied within 48 hours. If you paid your invoice balance in full, FedEx Billing Online will change the status of the invoice to “Closed.” You may view the history of any payments applied to a particular invoice by clicking the status indicator in the Invoice Status column.

Disputes

If you have concerns about an invoice or a specific shipment and need to dispute it prior to payment, you can submit a dispute online.

To dispute an entire invoice, click the Invoice Number from the Invoice List screen. On the Invoice Detail screen that follows, click the “Dispute Invoice” button.

To dispute a separate shipment, click the Invoice Number for the shipment in question in the Invoice List screen. Click in the FedEx invoice details screen on the relevant air waybill number. At the bottom of the screen, click on Dispute. You can pay the other air waybill numbers (if applicable) in the same way, when at the end you click on Pay instead of Dispute at the bottom of the screen.

You will be asked to select a reason for the dispute and to provide the additional details describing the nature of your dispute.

After submitting a problem online a FedEx representative will contact you. He or she will ask you for additional information or will inform you of the solution of the dispute. FedEx Billing Online will indicate that a dispute has been raised but does not show the status of disputes.

Search and Downloads

Click on Search/Download at the top of the screen. Click on New Search or Download. Make a choice between Invoices, Tracking-id (air waybill number) or Payment reference. Select a term and select a status. Click Search. If your document is found, you will be directed to the respective page for more information.

Or enter your data in the Quick search field. Make a choice between Invoice number, Tracking-id (air waybill number) or Payment reference. Enter the specific information. When entering the invoice number make sure not to forget the hyphen after the first and fourth digit in order for the search to go ahead.

If your document is found, you will be directed to the respective page for more information.

Click on Search/Download at the top of the screen. Click on New Search or Download and make a choice between Invoices, Tracking-id (air waybill number) or Payment reference. Select a term and select a status. You don't need to have a particular invoice number or air waybill number. Click the Search button to view the results of your search on-screen.

If you want to download the search results in Excel, CSV or XML format then click the Download data button. You will need to specify the name of the file you want FedEx Billing Online to create and the data format (Excel, CSV or XML). Your results will be stored in the Download Center for you to download for up to 14 days.

To ensure download results are shown quickly, FedEx Billing Online prevents the download of very large files. In the event that your download request exceeds the maximum 30MB file size and shows a Status of “Exceeds Limit”, use the drop-down boxes or the date range option to reduce the amount of records downloaded.

Preferences and Administration

Select My Options at the top of the page and choose:

  • Manage account settings to add or remove primary accounts and the switch to eInvoicing:
  • Manage users to remove or invite users or to change the administrator;
  • Fedex.com profile to update your profile for FedEx Billing Online.

Select My Options at the top of the page and choose Fedex.com Profile. Click Edit next to the word Login information. On the following page you can edit your user ID and password.

If you forgot your password for FedEx Billing Online, click on the Forgot Your Password link on the primary FedEx Billing Online login screen. You will be prompted to provide information verifying your identity and you will then receive a password reminder via email.

Select My Options at the top of the page and choose Manage Users. Next you’ll see a list of every user able to access online invoices for this billing account. Here you can invite new users by entering their First Name, Last Name, and Email Address or remove current users. Only the FedEx Billing Online Administrator can view, add or remove users for an account.

Select My Options at the top of the page and choose Manage Users. Next you’ll see a list of every user able to access online invoices for this billing account. Only the FedEx Billing Online Administrator can view the list of users for an account.

Select My Options at the top of the page and choose Manage Users. In the Change Administrator section, choose the name of an existing user in the list and click the Change Administrator button. Only the current FedEx Billing Online Administrator can assign a new administrator.

No. Only the current administrator for the account will receive email notifications from FedEx Billing Online.

Select My Options at the top of the page and choose Manage account settings. In the section Edit account information select the option Unregister for FedEx Billing Online in the option menu Billing options and click on Change billing medium. Only the FedEx Billing Online Administrator can cancel the FedEx Billing Online service.

If you would like to receive paper invoices again you can call our customer service on 0800 0222 333 and ask for the Invoice Adjustments department.

Click here for contact information.

FBO Credit card payment option

FBO Credit Card payment option allows you to link your FedEx account in FedEx Billing Online to a credit card so that new invoices will automatically be charged to the chosen credit card. You can use all existing credit cards.

To configure the FBO credit card payment option, you first have to create a Payment profile. Select My Options at the top of the page and choose Manage Payment preferences. On the Automatic payment settings page click on Enroll for AutoPay. There you can create your payment profile for credit card payment.

Yes. In the My Options menu go to the Update Credit Card option. In the Credit card Billing Information you want to edit go to Edit and enter the necessary changes. To save these changes, click on update credit card.

For each account you register on FedEx Billing Online you have to create an individual Payment profile. The same credit card details which are also used for other accounts can be used.

You can create up to five credit card profiles per account.

FedEx takes cardholder security very seriously and therefore takes steps to ensure that we only accept credit cards from the cardholder. When credit cards are linked to a Payment Profile an authentication of the card details is performed with the issuing bank of your credit card using a transaction of $1 (or local currency equivalent). You are asked by your bank to enter your PIN/password as part of this transaction to confirm your identity. The $1 transaction is never paid to FedEx and will be returned to you in approximately seven days by your card issuer.

FedEx Billing Online performs an authorization transaction for $1 (or local currency equivalent) against the credit/debit card being added to a new or updated Payment Profile. When credit cards are linked to a Payment Profile an authentication of the card details is performed with the issuing bank of your credit card using a transaction of $1 (or local currency equivalent). You are asked by your bank to enter your PIN/password as part of this transaction to confirm your identity. The $1 transaction is never paid to FedEx and will be returned to you in approximately seven days by your card issuer.

FedEx Credit card payment option

FedEx Credit Card payment option allows you to link your FedEx account to a credit card so that new invoices will automatically be charged to the chosen credit card. Payments can be made with all existing credit cards. There is no need to register for FedEx Billing Online. For this option you can contact our customer service at 0800 0222 333.

Important: never send your card details by email or in any other written way to FedEx or to any other persons.