How to Complete a Commercial Invoice
The seller/exporter provides this document to describe the parties involved in the shipping transaction and the goods being transported. It is the primary document used by Customs. The Commercial Invoice should be prepared in the official language of the country to which the goods are being exported when possible.
The Commercial Invoice should include a detailed breakdown of all items in the shipment. For each commodity you must include:
- Any generic or scientific name
- Grade and quantity
- Composition and/or construction
- Country of manufacture
- Price or cost
- Currency used
- Harmonized System number
- Terms of delivery
The sample shown is a suggested format.
View a sample Commercial Invoice | Print a blank Commercial Invoice [PDF format]
Your Commercial Invoice should include the following information:
1. Shipper/Exporter:
Provide the contact name, company name, full address, and Value-Added Tax (VAT) number.
2. Country of Manufacture:
Country where the commodity was produced.
3. Importer:
If the shipment will be handled by an importer who is not the recipient, add the full name and address here.
4. FedEx® International Air Waybill number:
Include the FedEx International Air Waybill number. This is our main reference for your shipment.
5. Commodity List:
For each commodity you must include:
- Full description
- Harmonized code
- Reason for export/intended use
- Any part or serial numbers
- Country of manufacture
6. Required Signature
Sign and date the Commercial Invoice certifying that the details provided are true and correct representations of the contents covered by the Commercial Invoice. Ensure that all the information is consistent with the Air Waybill or your shipment could be delayed in Customs.
We need one original Commercial Invoice with five copies, all individually signed. We also recommend that you put a copy inside one package.
Certain commodities may need extra documentation or export licenses.
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