Export Declaration (B13A) Requirements

The Canada Border Services Agency (CBSA) requires you to declare all goods that require an Export Declaration (B13A) prior to leaving Canada. To avoid government penalties, exporters must complete and submit the most recent version of the Export Declaration (B13A).

Important Update

The CBSA will begin implemention of its new Mandatory Electronic Export Reporting Policy in April 2012. Manual (B13A) reporting will eventually be eliminated and the only acceptable method of electronic export reporting will be the Canadian Automated Export Declaration (CAED) Program and G7 – Electronic Data Interchange (EDI). For more information on Customs Notice 12-001, visit the CBSA website. Please note that FedEx Express will continue to accept manual (B13A) reporting until further notice.

Manual B13A forms will require a minimum of one extra day for regulatory processing as they are manually submitted to the CBSA for stamping (prior to export).*

* Shipments delayed as a result of regulatory processing are not eligible for the money-back guarantee.


When is an Export Declaration (B13A) Required?

  • An export declaration (B13A) must be completed and submitted, prior to export, for commercial goods that are valued at CAD $2,000 or more destined to any country other than the U.S., Puerto Rico or the U.S. Virgin Islands.
  • An export declaration (B13A) must be completed and submitted, prior to export, for controlled, regulated or prohibited goods, regardless of value, for commercial goods destined to any country other than the U.S., Puerto Rico or the U.S. Virgin Islands.


Please refer to the chart below for the export document requirements. 

Type of Goods U.S. Destinations (including Puerto Rico and
the U.S. Virgin Islands)
All Other Destinations
Non-restricted goods Export declaration is not required Export declaration is required
for commercial goods valued
at CAD $2,000 or more
Restricted goods – (i.e., controlled, regulated or prohibited) Export declaration is
not required
Export declaration is required
for all goods, regardless of value
Permits, certificates, licenses
or any documents required by
other government departments,
if applicable
Permits, certificates, licenses
or any documents required by
other government departments,
if applicable


Note: Any required permits, certificates or licenses must be submitted to the CBSA prior to the goods leaving Canada. For more information, please visit the Department of Foreign Affairs and International Trade website.

For details about export reporting requirements, please visit the CBSA website and the Customs D20 Series Memoranda.

No Declaration Required (NDR) Goods

There are certain goods that do not require an export declaration. If a declaration is not required, then in the ‘Shipment Information’ section of the FedEx Express International Air Waybill and FedEx Express Expanded Service International Air Waybill, you must check ‘No B13A required’ and enter the applicable exemption number (e.g., ‘02’ for NDR2: Commercial goods having a value of less than CAD $2,000). A list of exempt goods can be found on the CBSA website.

How does the CBSA recommend that I submit my Export Declaration (B13A)?

The CBSA strongly encourages exporters to complete and transmit the Export Declaration (B13A) using the Statistics Canada and CBSA’s Canadian Automated Export Declaration (CAED) program. The CAED program is an electronic method that allows you to complete and transmit export information directly to the Government of Canada. Here are the benefits:

  • It is a fast and easy way to report goods
  • It is available to you at no extra charge
  • It provides you with a complete and accurate audit trail


For details and assistance with the CAED program, or to download the most recent software version, visit the Statistics Canada website or call 1-800-257-2434.  

Important:

  • All fields on the B13A are mandatory if applicable. Please note that field #7 (Transportation document no.) represents the shipment’s tracking number and consists of the transporter’s carrier code, plus the shipment’s unique waybill number. For FedEx Express shipments, the Transportation document no. has a total of 16 characters: ‘400 dash’ followed by the unique shipment number (e.g., 400-333333333333). This number must be exact - if extra digits are entered (e.g., a zero at the beginning), or if a dash is eliminated, the B13A will be rejected by the CBSA.
  • Accurate descriptions and values must be declared.
  • If No Declaration Required (NDR) applies, then the appropriate code must be entered on the air waybill; otherwise, the shipment may be delayed.

Responsibilities

As the exporter, you are fully responsible for filing the B13A and/or Export Permit and for the fines associated with non-compliance. FedEx is not responsible for any B13A and/or Export Permit documents that may be lost, stolen, or damaged during transportation to CBSA and other government agencies.

The CBSA mandates that controls must be in place to meet its export record-keeping regulations. Export records, including the proof of reporting, must be kept for a period of six years following the year of export. To mitigate government penalties and simplify the record-keeping process, complete and submit the required documentation electronically via CAED.

The steps on how to process a CAED B13A using FedEx Ship Manager™ at fedex.ca and FedEx Ship Manager™ are outlined below.

Please note that you will be required to toggle between your FedEx electronic shipping solution and the CAED program.

  1. Start by logging into the CAED program:

    • Complete the fields in the Exporter section and then select Save. At this point, the new Form ID number will become visible.
    • The Proof of Report number is also available and consists of 23 (twenty-three) digits with no spaces or hyphens and contains the following elements:

      1. License number – comprised of two numeric, one alpha, and three numeric digits (e.g., 01A123)
      2. Authorization ID – comprised of two alpha and four numeric digits (e.g., AB1234)
      3. Form ID – comprised of the year, month and five-digit sequential transaction number which increases by one each time a CAED is generated (e.g., 20110612345)
    • Retain the Proof of Report number and access FedEx Ship Manager at fedex.ca or FedEx Ship Manager.
  2. If you are using FedEx Ship Manager at fedex.ca, complete step (a). If you are using FedEx Ship Manager, complete step (b).

    (a) When the B13A option box appears, select B13A filed electronically and complete the B13A Authorization Code Number field with the 23-digit Proof of Report number that you retained from step one (no hyphens, dashes or extra digits) and complete processing your shipment.



    (b) FedEx Ship Manager
    • When the B13A option appears, select 3- CAED Electronic B13A and complete the Authorization Code # field with the 23-digit Proof of Report number that you retained from step one (no hyphens, dashes or extra digits) and complete processing your shipment.



    • Your shipping label will display the 23-digit Proof of Report number and indicate that your Export Declaration has been filed electronically.
    • Retain the FedEx tracking number and return to the CAED program.

  3. Complete the remaining screens in the program and:
    • On the Other Export Details screen you will be required to complete the following information:

      • Carrier name: Enter ‘Federal Express Canada Ltd.’
      • Transportation document #: This represents the shipment’s tracking number and consists of 16 total characters comprised of the following elements:
        1. Carrier code: Enter 400- (four hundred, dash)
        2. Unique carrier-assigned code: Enter the tracking number (twelve digits for FedEx Express shipments).
      • When all the required fields are complete, select File and send your CAED form to the CBSA and Statistics Canada.
      • Also from File, select the appropriate file and print 3 (three) copies of the CAED form to accompany your shipment. The Proof of Report number will appear in field 9(a) (Customs proof of report no.) of the completed CAED form.

      Note: An ‘X’ will appear in the ‘Yes’ box under ‘Transmitted’ at the top of the CAED form if the transmission was successful and your export was reported. If an ‘X’ appears in the ‘No’ box, it means that the export was not successfully transmitted and you must resend the CAED form – failure to report your goods may result in customs penalties.