Regulatory News & Information

Export Declaration Requirements

Export Declaration Requirements

If you’re a Canadian exporter, it’s important to know that the paper reporting process was eliminated on June 30, 2020. To avoid government penalties, you must now electronically report all goods that require an export declaration before they leave Canada.

In addition, the Canadian Automated Export Declaration (CAED) was decommissioned on September 30, 2020. It has been replaced by the Canadian Export Reporting System (CERS), which is a free, web-based, self-service portal that enables exporters to submit electronic declarations and Summary Reporting Program monthly reports to the Canada Border Services Agency (CBSA).

 

Summary of Key Changes Between CAED and CERS

Key Changes Canadian Automated Export Declaration (CAED) System Canadian Export Reporting System (CERS)
Responsible Government Agency Administered by both the CBSA and Statistics Canada Solely administered by the CBSA
Proof of Report (POR) Number Consists of an alphanumeric number:
- begins with a number
- no hyphens or dashes
- 23 digits long
Consists of an alphanumeric number:
- begins with a letter
- no hyphens or dashes
- length will vary from 15-32 digits
Summary Reporting Program (SRP) CAED does not have the functionality to submit SRP reports electronically Monthly SRP reports can be created/uploaded and submitted electronically to the CBSA via CERS only
Regulated / Controlled Goods A printed copy of the CAED declaration, including applicable export permits, licenses, and certificates are manually submitted to the CBSA for stamping, prior to export A printed copy of the CERS declaration, including applicable export permits, licenses, and certificates are manually submitted to the CBSA for stamping, prior to export

Getting started with CERS 

The CBSA’s Get started with electronic declarations page will help you with your registration needs.

  1. If you were a user of the old CAED system, you should have already received your CERS activation information. If you did not receive it and for other questions or concerns, please contact the CBSA at the email address provided on the Get Started  page.

  2. If you were not a Canadian Automated Export Declaration (CAED) user, you must apply to become a CERS client. To get started, complete form BSF831 and send it to CBSA via the email provided on the form instruction page. Approval normally takes up to five business days.

For additional assistance, please refer to the CBSA’s Information Guide and Portal User Guide.


Providing Verification to FedEx Express 

Exporters are required to provide verification that an electronic export declaration was submitted to the CBSA when tendering the shipment to FedEx Express. The following verification is acceptable:

  • a copy of the completed electronic export declaration submitted to the CBSA

  • the Proof of Report (POR) number from the completed electronic export declaration, must be included on the FedEx Air Waybill (‘Canada Export Declaration’ section) or Shipping Label

  • the applicable No Declaration is Required (NDR) exemption code for the goods being shipped (see FAQs below), must be included on the FedEx Air Waybill (‘Canada Export Declaration’ section) or Shipping Label.


FAQs

  1. An export declaration must be completed and submitted, prior to export, for commercial goods that are valued at CAD$2,000 or more destined to any country other than the U.S., Puerto Rico or the U.S. Virgin Islands.
  2. An export declaration must be completed and submitted, prior to export, for controlled, regulated or prohibited goods, regardless of value, for commercial goods destined to any country other than the U.S., Puerto Rico or the U.S. Virgin Islands.

Helpful Reminders

  1. Goods transiting the U.S. destined to Rest of World that meet the above criteria must also be reported on an export declaration.
  2. Be aware of fluctuating exchange rates to ensure that the CAD$2,000 value is met.

Please refer to the chart below for the export document requirements.

Type of Goods U.S. Destinations (including Puerto Rico and the U.S. Virgin Islands)
All Other Destinations
Non-restricted goods
Export declaration is not required Export declaration is required for commercial goods valued at CAD $2,000 or more
Restricted goods – (i.e., controlled, regulated or prohibited)
Export declaration is not required

Permits, certificates, licenses or any documents required by other government departments, if applicable
Export declaration is required for all goods, regardless of value

Permits, certificates, licenses or any documents required by other government departments, if applicable

Note: Any required permits, certificates or licenses must be submitted to the CBSA prior to the goods leaving Canada.

For a step-by-step exporting guide, please visit the CBSA website.

For more information on exporting from Canada, please visit the Global Affairs Canada website and the Customs D20 Series Memoranda.

There are certain goods that do not require an export declaration. If a declaration is not required, then in the ‘Canada Export Declaration’ section of the FedEx Express International Air Waybill and FedEx Express Expanded Service International Air Waybill, you must check ‘No B13A required’ and enter the applicable exemption number (e.g., ‘02’ for NDR2: Commercial goods having a value of less than CAD$2,000). For a list of exempt goods, please visit the CBSA website.

Electronic declarations and Summary Reporting Program monthly reports should be submitted to the CBSA using the Canadian Export Reporting System (CERS). Some of the advantages include:

  • Secure transmission of export declarations and summary reports to the (CBSA)

  • Data validation before you declare your exports

  • Easy access to your declaration submission history

  • Easy access to online help and reference materials

Or, you can use the G7 Electronic Data Interchange (EDI).

Responsibilities

As the exporter, you are fully responsible for filing the Export Declaration and/or Export Permit and for the fines associated with non-compliance. FedEx is not responsible for any Export Declaration and/or Export Permit documents that may be lost, stolen, or damaged during transportation to the CBSA and other government agencies.

The CBSA mandates that controls must be in place to meet its export record-keeping regulations. Export records, including the proof of reporting, must be kept for a period of six years following the year of export. To mitigate government penalties and simplify the record-keeping process, complete and submit the required documentation electronically via CERS or G7 EDI.


How do I process my shipment using CERS?
 

See the steps on how to process your CERS shipment using FedEx Ship Manager™ at fedex.ca and FedEx Ship Manager™ below.

If you are using FedEx Ship Manager at fedex.ca, compete the steps under (A). If you are using FedEx Ship Manager, complete the steps under (B).

Please note that you may be required to toggle between your FedEx electronic shipping solution and the CERS program.

(A)

Step 1: If you already have a CERS Proof of Report (POR) number for the goods being exported, please proceed to Step 2. If not, please begin at Step 1(a).

Step 2: When the B13A option box appears, select “B13A filed electronically” and enter the POR number into the ‘B13A Authorization Code Number’ field. Complete processing of your shipment.

NOTE - The ‘Authorization Code # field’ accepts only 23-digit alpha numeric numbers. If the POR# is less than 23 digits long, please add the necessary number of zeros preceding the POR#, to comply with the character requirement for that field (see example in the screen shot below).

B13A filed electronically
B13A CERS example

Step 3 (if applicable): If your goods require any permits, certificates or licenses, please print a copy of your CERS declaration and and attach to the package with the other shipment documentation (e.g., commercial invoice).

Step 1(a): When the B13A option box appears, select “B13A filed electronically” and enter the number ‘1’ seventeen times (no hyphens, dashes or extra digits) into the ‘B13A Authorization Code Number’ field (see example in the screen shot below). Complete the processing of your shipment and retain the FedEx tracking number from your shipping label.

B13A Filed Electroically image
CERS B13A All 1 example

Step 2(a): Log into CERS to create an export declaration.

In the “Unique Carrier Assigned Code” field, enter the FedEx tracking number that was retained. Enter the remaining applicable information and select Submit. A page will appear if there are any errors, to identify what corrections are needed and to resubmit. A confirmation page will appear once submission is successful. 

Step 3(a): Print the completed export declaration and attach to the package, with the other shipment documentation (e.g., commercial invoice). The CERS POR number should be clearly identified on the declaration.

NOTE – Customers using Electronic Trade Document (ETD) will also be required to print and attach the export declaration to their package. Documents can only be uploaded through ETD during the shipment manifesting/creation process.

(B)

Step 1: If you already have a CERS Proof of Report (POR) number for the goods being exported, please proceed directly to Step 6. If not, please proceed to Step 2.

Step 2: Check the ‘Hold’ option and complete all applicable fields (i.e., shipment details, options, commodity information, etc.). Once completed, click the “Hold” button at the bottom of the screen. This will save your shipment in the ‘Hold File List’.

Return to hold example

Step 3: Click the ‘Shipping List’ Tab to open a drop-down menu. Select “Hold File” to find your shipment in the ‘Hold File List’. Select your shipment and click the “Assign Tracking #” button to obtain the FedEx tracking number for your shipping label.

B13A Assign Traffic Number Example

Step 4:  Log into CERS to create an export declaration and to obtain your Proof of Report (POR) number

In the ‘Unique Carrier Assigned Code’ field, input the FedEx tracking number. Enter the remaining applicable information and select Submit. A page will appear if there are any errors, to identify what corrections are needed and to resubmit. A confirmation page will appear once submission is successful. The CERS Proof of Report (POR) number will be clearly identified on the declaration. Retain the POR#.  

Step 5:  Return to FedEx Ship Manager and complete the FedEx shipping label with the POR# referenced.

Go to the ‘Hold File List’ (refer to Step 2) and select your shipment for completion.

Step 6: Click on the ‘Customs’ tab. In the B13A section of the page, select the ‘CAED electronic B13A’ option from the drop-down menu and input your POR# in the ‘Authorization Code #’ field. Complete processing your shipment.

NOTE - The ‘Authorization Code # field’ accepts only 23-digit alpha numeric numbers. If the POR# is less than 23 digits long, please add the necessary number of zeros preceding the POR#, to comply with the character requirement for that field (see example in the screen shot below).

Customs B13A Example

Step 7 (if applicable): If your goods require any permits, certificates or licenses, please print a copy of your CERS declaration and and attach to the package with the other shipment documentation (e.g., commercial invoice).