Guide to Customs Forms

Guide to Customs Forms

Guide to Customs Forms

The first step to simplifying international shipping is being prepared.

The first step to simplifying international shipping is being prepared.

Common Customs Forms

It’s important to send the right documentation with every international shipment. Stay a step ahead by familiarizing yourself with the requirements.

The most commonly required documents for sending an international shipment include the Commercial Invoice, Export Declaration (B13A), Certificate of Origin, and the Toxic Substances Control Act form. The details of your shipment will determine which documents are required.

Commercial Invoice

It is important to ensure that information on all your documents is consistent and accurate, starting with the Commercial Invoice. It is the foundation of all other documents and is the first international shipping document that should be completed. The information provided on other international shipping documents, including the air waybill or shipping label, must correspond with the Commercial Invoice.

What is it?

The Commercial Invoice is prepared by the exporter and is required by the foreign buyer to prove ownership and arrange for payment. FedEx provides separate Commercial Invoices forms for use with FedEx Express® and FedEx Ground® international shipping.

Why is it needed?

It is the primary document used by most foreign customs agencies for import control, valuation, and duty determination.

When is it needed?

The Commercial Invoice is required for all product/commodity (non-document) shipments for international trade. 

Where can I find it?

FedEx Ship Manager™ at fedex.ca — automatically generated in the shipping process.

FedEx Document Preparation Centre for online completion or PDF download.

FedEx® Global Trade Manager for online completion or PDF download.

FedEx Ship Manager™ Software

Download the Commercial Invoice for FedEx Express PDF

Download the Commercial Invoice for FedEx Ground PDF

How do I complete and submit it?

— The Commercial Invoice for FedEx Express is only appropriate for international FedEx Express shipments (e.g., FedEx International Priority®). For FedEx International Ground™ shipments, always use the Commercial Invoice for FedEx Ground.

— Always include a copy of your Commercial Invoice INSIDE as well as OUTSIDE the package.

— In order to comply with regulatory requirements, please review the chart below.

Commercial Invoice Customs Regulatory Compliance.pdf

— Please use FedEx Electronic Trade Documents, our customs support tool, for simple, efficient and automated document submission.

— Always reference the air waybill or tracking number on the Commercial Invoice.

Export Declaration (B13A)

What is it?

A B13A is a customs declaration required by the Canada Border Services Agency (CBSA) to report exports from Canada that are valued at CAD$2,000 or greater destined to any country other than the U.S., Puerto Rico or the U.S. Virgin Islands. Please note there are some exceptions to these requirements. For more information, please visit the CBSA website or fedex.ca/customs.

Why is it needed?

— To control the export of strategic, controlled and regulated goods

— To collect accurate Canadian export trade data

—To control the outbound movement of goods in transit through Canada

When is it needed?

— Goods over CAD $2,000, not controlled, prohibited or regulated, destined to countries other than the U.S., Puerto Rico and the U.S. Virgin Islands.

— Shipping controlled, prohibited or regulated goods regardless of value. Learn more at fedex.ca/B13Ainfo or visit the Global Affairs Canada website.

— If goods are exempt, obtain the Exemption/No Declaration Required (NDR) number. Learn about the current exemptions at fedex.ca/B13Ainfo.

Where can I find it?

Paper / Manual B13A - manually submitted to the CBSA for stamping prior to export (minimum one day departure delay):

FedEx Ship Manager™ at fedex.ca — available for download at the end of the shipping process.

FedEx Document Preparation Centre for online completion and printing for manual submission.

FedEx® Global Trade Manager for online completion or PDF download.

Download the B13A Export Declaration PDF now.

How do I complete and submit it?

FedEx strongly encourages our customers to complete and transmit B13A information using the CAED program.

Canadian Automated Export Declaration (CAED)

This free software provided by Statistics Canada allows for electronic submission of your export declaration. It is a fast and easy way to report goods and also provides a complete and accurate audit trail. For more information and to obtain a copy of the CAED application form, please visit the Statistics Canada Website.

Please note:

— Failure to report B13A export information and/or an Export Permit when required is subject to Administrative Monetary Penalty System (AMPS) penalties. Learn more at the CBSA website.

— Missing required data elements on the B13A are also subject to AMPS penalties.

— Even though you may not be required to file a B13A Export Declaration for a shipment, you may still be responsible for filing other documents such as export permits, certificates, and licenses required by other Canadian government departments or agencies that regulate the export of goods.

Certificate of Origin

What is it?

The Certificate of Origin is a signed declaration from the manufacturer of the goods indicating that the goods are of Canadian origin and meet the requirements of a free trade agreement.

Here is a list of some commonly used Free Trade Agreements:

— Canada-Chile Free Trade Agreement

— Canada-Colombia Free Trade Agreement

— Canada-Costa Rica Free Trade Agreement

— Canada-European Free Trade Association Free Trade Agreement

— Canada-Israel Free Trade Agreement

— Canada-Peru Free Trade Agreement

— North American Free Trade Agreement

For a complete list of free trade agreements, requirements and forms, please visit the Global Affairs Canada website.

Why is it needed?

The importer in the foreign country may be entitled to claim a preferential tariff treatment and pay a lower duty rate if they have a valid certificate of origin.

When is it needed?

The type of commodity you're exporting and its destination country will determine whether it is required – for example, many countries require a Certificate of Origin for textiles, such as fabric or clothing, over a certain value.

Where can I find it?

FedEx Ship Manager™ at fedex.ca — available for download at the end of the shipping process.

FedEx Document Preparation Centre for online completion or PDF download.

FedEx® Global Trade Manager for online completion or PDF download.

FedEx Ship Manager™ Software

How do I complete and submit it?

— A Certificate of Origin must be completed and signed by the exporter of the goods. When the exporter is not the producer, the exporter can complete the certificate on the basis of knowledge of the goods' origin, reasonable reliance on the producer's written representation of the goods' origin, or a completed and signed Certificate of Origin for the goods voluntarily provided to the exporter by the producer.

— A copy of this document should be forwarded to the importer and retained by the exporter. Be sure to include a copy of your Certificate of Origin INSIDE as well as OUTSIDE the shipment.

— Canada Customs regulations require that you keep this certificate and the backup documentation for six years following the year of its issuance. Failure to do so could invalidate the preferential duty claim.

— In some countries, the Certificate of Origin must be notarized. Please check the destination country's regulations.

— Please use FedEx Electronic Trade Documents, our customs support tool, for simple, efficient and automated document submission.

— To file a blanket Certificate of Origin with FedEx, contact FedEx Customer Service 1.800.GoFedEx 1.800.463.3339 for FedEx for international express shipments. For FedEx International Ground™ shipments, please contact your broker.

Toxic Substances Control Act (TSCA) Form

What is it?

The Toxic Substances Control Act (TSCA) form is administered by the U.S. Environmental Protection Agency (EPA). This document is required for most chemical goods, water samples and products that fall under the jurisdiction of the EPA and are being imported into the U.S.

Why is it needed?

The Toxic Substances Control Act is intended to ensure that the human health and environmental effects of chemical substances are identified and properly controlled prior to placing these materials into commerce. The TSCA form is a declaration that the substances being shipped either comply with the TSCA or are not subject to the TSCA.

When is it needed?

The exporter or importer is required to submit a completed certification with each import of a product that falls under the TSCA of the EPA. Examples of goods that require the form are: water (imported as samples for testing), oil (crude and processed), plastic in raw forms (beads), chemicals in powder or liquid form, soaps, detergents, waxes, earth (clay in various forms), and stone (raw states). Chemical substances/mixtures/products such as additives in food and drug products, regulated by other government agencies, may fall under negative certification. To determine whether or not goods are subject to the TSCA, visit the EPA website.

Where can I find it?

FedEx® Global Trade Manager for PDF download and manual completion.

Download the TSCA Form PDF now.

 

How do I complete and submit it?

The purpose of the form is to provide a TSCA positive or negative declaration. In lieu of the form, a positive or negative declaration may be preprinted, typed, or stamped on a signed Commercial Invoice.

For information on who should complete the TSCA form, and certification options, please review the TSCA Import Certification Import Processes.

Please use FedEx Electronic Trade Documents, our customs support tool, for simple, efficient and automated document submission.

Please note:

Proper completion of all necessary documentation is the sole responsibility of the shipper. The information, products and services contained or referred to on this website may change or be updated without notice. Additional documentation not provided by this website may be required to clear your international package through Customs. In the event of a conflict between the FedEx service information on this website and the service information contained in the applicable FedEx Service Guide, the applicable FedEx Service Guide will control. FedEx EXPRESSLY DISCLAIMS ALL WARRANTIES INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR PURPOSE. FedEx will not be liable for any direct, indirect, special, incidental or consequential damages including without limitation damages for lost profits, business, data, or damage to your computer system resulting from any errors in or use of the information and features on the site or shipper's failure to properly complete all required fields on any of the forms described on this website.


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