The U.S. Census Bureau now requires a Shipper's Export Declaration (SED) for each shipment consigned to Puerto Rico or the U.S. Virgin Islands having a declared value exceeding $2,500, unless otherwise exempt by federal regulations. Per this regulation, a separate SED must be filed for each shipment, with the U.S. Principal Party in Interest (USPPI) named and identified by an Employer Identification Number (EIN). It is consequently the duty of the USPPI, normally the shipper, to ensure the proper preparation of the SED. It is the duty of the carrier to report the filing status of each shipment to the U.S. Census Bureau. Further, it is the carrier's obligation to only move and deliver cargo for which the carrier can confirm appropriate filing. Customers may refer to copies of the FTSR Letters 168, 170 and 173 which further describe these new changes at www.census.gov. Customers may also obtain additional information on this regulation and research other exemptions at the U.S. Census Bureau website at www.census.gov/foreign-trade/www/.
It is the goal of the U.S. Census Bureau to have 100% automated reporting through the Automated Export System (AES), so conversion to the automated process is strongly encouraged. The AES is now available as a free, Internet-based filing system. Shippers who are not already filing through AES may quickly receive certification at www.AESDirect.gov.
Shippers should provide their FedEx Freight driver with a commercial invoice at the time of pickup whenever possible. While this is not required, the commercial invoice can assist with both the SED compliance process as well as in clearing the excise department in Puerto Rico. Shippers who do not provide an invoice will still be required to complete the following statements on the bill of lading a) "commercial value is US$____" and b) an SED filing statement as outlined below.
How to File an SED
In order for FedEx Freight to fulfill its obligations and to assist the shippers in compliance with the regulations, the following options and procedures have been established regarding the proper preparation of a bill of lading. Shippers have three main options.
File the SED directly with the U.S. Census Bureau.
The U.S. Census Bureau's Automated Export System (AES) is now available as a free, Internet-based filing system, and shippers who are not already filing through AES may quickly receive certification at www.AESDirect.gov. Schedule B numbers, the numbers used by customs worldwide to identify commodities, are also available via the governments website at http://www.census.gov/foreign-trade/schedules/b/.
If the shipper electronically files the SED, the shipper must note the Declared Value and one of the following statements on the face of the bill of lading.:
Sample BOL Statements
NDR AES (XTN) ___________-______________ (No paper declaration required, shipper supplies AES XTN number)
NDR AES (ITN) ____________ (No paper declaration required, shipper supplies ITN number)
NDR AES4 (I.D.)______________ (No paper declaration required, shipper is AES4-certified and supplies filer's EIN, DUNS, or social security number)
Here are a few key data elements you will have to include in the SED form.
Shipments consigned to Puerto Rico originating from the states of CT, DE, ME, MD, MA, NH, NJ, NY, PA, RI, VE, VA and WV move through our Cinnaminson, N.J. service center and out of the port of Newark (port code 4601)
Shipments consigned to Puerto Rico from all other states moves through our Jacksonville, FL. service center (port code 1803)
All shipments consigned to Puerto Rico enters through San Juan (port code 4909)
All shipments exiting Puerto Rico will move through San Juan (port code 4909)
Mode of Transport = Vessel, containerized
SCAC Code = FXFE
Your shipment is exempt from SED filing.
If the shipment meets exemption criteria, the shipper may declare the shipment exempt under the Federal Regulations found at www.census.gov. The shipper must note the Declared Value and one of the following statements on the face of the bill of lading:
Sample BOL Statements
NDR Value L/T $2,500.00
NDR Government Agency
NDR Household Goods
NDR _______________________ (No declaration required with other exemption reason indicated per regulations.)
FedEx Freight Will Conveniently File the SED for You!
The shipper may authorize FedEx Freight to file the SED on their behalf. For a nominal filing fee, FedEx Freight will electronically file the shipment information through AES, provided the appropriate detailed information has been forwarded to us. There are two methods by which customers can take advantage of this service.
Please fill-out the FedEx Freight SED Filing Authorization Form and fax this form to 1.870.365.4936 before shipping. This will give FedEx Freight authorization to file the SED on the customer's behalf. The shipper should still note on the bill of lading "Carrier to File SED." FedEx Freight will require a commercial invoice and will need a breakdown by commodity and value. Customers should also provide the 10-digit Schedule B number for each commodity. This information will be reported to U.S. Customs.
Transactional (One Time) Authorization
The shipper, at the time of shipment tender, may provide FedEx Freight with an SED with block 29 signed. The shipper must complete the required information and submit it as an attachment to the bill of lading. The shipper should note on the bill of lading, "Carrier to File SED."
Customers with additional questions concerning AES filing can call International Customer Service at 1.866.FXF.INTL (1.866.393.4685).